“American laws and American policy view the content of communications as the most private and the most valuable, but that is backwards today,” said Marc Rotenberg, the executive director of the Electronic Privacy Information Center, a Washington group. “The information associated with communications today is often more significant than the communications itself, and the people who do the data mining know that.”  
How the U.S. Uses Technology to Mine More Data More Quickly, New York Times, June 8, 2013

Marc Rotenberg was commenting on the recent revelation that the U.S. National Security Agency gathers a staggering volume of information about domestic and international telephone calls.  When he states, “The information associated with communications today is often more significant than the communications itself…,” he doesn’t expressly label that “more significant” information as being “metadata,” but that’s what it is.

Rotenberg’s right: metadata matters. Continue reading →

I did an ILTA webcast this morning called “Going Native.” Steven Clark ably moderated the panel including Denise Talbert and Maureen Holland.  D4 sponsored.  Going Native did not mean we spoke in loincloths (although I can really only account for my own attire).  We addressed the pros and cons of producing ESI in native and near native forms versus conversion from native forms to TIFF images and load files.  I expected agressive pushback as I sang the praises (Just! Speedy! Inexpensive!) of native productions; but, steeled for debate, I was instead treated to fine dialog.  No one trotted out the usual hackneyed objections to native productions.  Advantages and disadvantages were thoughtfully addressed and everyone proved open to flexibility in forms of productions when to do so serves to meet a genuine need or solve a problem.

When polled, roughly half of those attending stated that they weren’t making production in native and near-native forms simply because the requesting parties hadn’t sought same.  Around 16% said they resisted native production out of concern that native productions were harder to track.  My sense is that the attendees were open–even eager–to embrace native production.  I wasn’t surprised by this because there are few audiences for e-discovery education as sophisticated and rational as ILTA audiences.  ILTA members tend to be hands on with ESI, affording them a better appreciation of the downsides of image and load file productions.  They’re typically the ones tasked with cleaning up the messes caused by malformed load files and TIFF creation errors.

That 16% missing out on the advantages of native productions out of concern that native files aren’t Bates stamped on each page distresses me because I’m sure they correspond to a much larger percentage of lawyers who can’t conceive of litigating without Bates numbers (and protective legends) on every page. It seems a lot of people don’t realize that you don’t have to give up Bates numbers and protective legends when you make native productions.  If you approach native productions the right way, the Bates numbers will still be there when you need them.  I’ll explain how that works, but first please indulge me in a little mental exercise. Continue reading →

A colleague flagged an opinion from the Northern District of Oklahoma she’d seen blogged on a big firm website. In the decision, the judge spoke dismissively of “apps” that must be responsible for those hairballs so common in discovery: vague requests and objection-obscured replies.  The blogger took the judge’s mention of apps too-literally, even noting that the judge failed to name the offending software.

I suspect those literary devices called irony and satire may have been lost on the blogger.  The court in Howard v. Segway, Inc. wasn’t saying both sides had actually used bad apps; instead, Magistrate Judge Paul J. Cleary was referencing the current fervor for apps metaphorically, as a means to convey that the more things change, the more they stay the same.  That is, whether you slavishly draw boilerplate from a paper form or program the same mindless twaddle into a document assembly app on your iPad, drivel remains drivel, and obstruction invites sanctions. Continue reading →

More than once, I’ve faced disputes stemming from diametrically different expectations concerning the use of keywords as a means to identify responsive ESI.  I don’t recall seeing a case on this; but, it wouldn’t surprise me if there was one.  If not, there soon will be because the issue is more common than one might imagine.

When requesting parties hammer out agreements on search terms to be run against the producing party’s ESI, sometimes the requesting party’s expectation is that any item responsive to the agreed-upon keywords (that is, any item that’s “hit”) must be produced unless withheld as privileged.  Put another way, the requesting party believes that, by agreeing to the use of a set of keywords as a proxy for attorney review of the entire potentially-responsive collection, and thereby relieving the producing party of the broader obligation to look at everything that may be responsive, those keywords define responsiveness per se, requiring production if not privileged. Continue reading →

[If this post seems a bit more basic than my usual in-the-weeds blather, it’s because this is taken from a CLE article I wrote for an upcoming panel discussion on “E-Discovery on a Budget.”  I’m particularly pleased with tips 7 and 8, and hope you’ll please share some of your own tips as comments.]

This really happened:
Opposing counsel supplied an affidavit stating it would take thirteen years to review 33 months of e-mail traffic for thirteen people.  Counsel averred there would be about 950,000 messages and attachments after keyword filtering.  Working all day, every day reviewing 40 documents per hour, they expected first level review to wrap up in 23,750 hours.  A more deliberate second level review of 10-15% of the items would require an additional two years.  Finally, counsel projected another year to prepare a privilege log.  Cost: millions of dollars.

The arithmetic was unassailable, and a partner in a prestigious law firm swore to its truth under oath. Continue reading →

It’s easy to get discouraged about the state of e-discovery education in America.  Within the bar, we trot out the same high level platitudes and shopworn caselaw at brief CLE sessions, omitting the technical content that lawyers desperately need but resolutely ignore.  So, it was heartening to be part of a weird and wonderful event this evening that restored a bit of my optimism.

Bill Hamilton, the Quarles & Brady partner from Tampa, is also Dean & Chairman of the Department of E-Discovery at Bryan University.  Bill has quietly and modestly made major contributions to e-discovery education in the United States, and I think it’s fair to label him the brains behind Bryan University’s flegling E-Discovery Project Management Certificate program.  It’s a splendid distance learning program, and whatever you may think about bricks-and-mortar universities versus their online counterparts, Bill and his distinguished Board and faculty have made sure that their classrooms of electrons preserve all the rigor of the ones made of atoms.

Dean Hamilton invited me to deliver the commencement address to the graduating class.  I was both flattered and flustered as I’d never given a commencement speech before and wasn’t sure how one would address the students and their proud family members and friends in a virtual environment.  I supposed it would be like a webcast, and it was, complete with my customary PowerPoint slides (Yes, it’s true I can’t sneeze without accompanying digital imagery). Continue reading →